Payroll Report

Understanding the Payroll Report in NX

The Payroll Report provides a detailed breakdown of labor activity within your venue, showing hours worked, wages earned, and labor distribution by employee and job.

It’s a key report for verifying payroll accuracy, monitoring labor costs, and preparing for payroll submission.

📘 Purpose of the Report

The Payroll Report allows managers and administrators to:

Review total hours, tips, and wages by employee and job type. Identify how labor is distributed across departments or job roles. Reconcile employee hours before exporting to payroll or accounting systems. Run reports for specific date ranges or pay periods for easier payroll management.

🕒 Report Date Options

You can run the Payroll Report for:

• Previous Pay Period 
• Current Pay Period 
• Custom Date Range

This flexibility makes it easy to run the report weekly, bi-weekly, or for any date range that aligns with your payroll schedule.

⚙️ Report Sections

NX allows you to customize which sections of the Payroll Report appear using the Report Sections dropdown menu.

By default, only Totals by Employee is selected, but you can enable additional sections to get more detail.

Available Report Sections

Example configuration:

• ✅ Employee Detail
• ✅ Totals by Employee
• ✅ Totals by Employee/Job
• ✅ Totals by Job

🎯 Filtering Options

You can refine your report results using the following filters:

The example report provided includes all sections and no filters, showing a complete view of venue labor activity.

🧾 Report Layout

The report is divided into four major sections, depending on what you selected in “Report Sections.”

Individual Employee Detail

This section provides a line-by-line view of each employee’s worked shifts within the selected date range.

It’s most useful for verifying that employees clocked in and out correctly, ensuring all hours are accounted for before payroll submission.

Lists every employee’s individual shifts, including:

• Employee name
• Worked job
• Pay Rate
• Clock-In and Clock-Out times
• Regular Time & Overtime for the shift
• Card tips (credit, gift & third-party)
• Declared tips (i.e. cash & other)
• Total Pay

🧍 Employee Detail — Example

This section shows each employee’s individual shifts with detailed time and pay information.

Each shift includes the clock-in/out times, total hours, tips, and total pay.

Totals by Employee

Summarizes all hours and wages per employee for the reporting period.

👥 Totals by Employee — Example

This section summarizes each employee’s total hours, tips, and gross pay for the reporting period.

It’s ideal for confirming overall payroll totals before exporting or submitting to your payroll provider.

This view is ideal for quickly checking payroll totals and ensuring each employee’s hours and pay align with expectations.
 

Totals by Employee/Job

This section breaks down each employee’s payroll totals by job type.

If an employee works multiple roles (e.g., Server and Trainer), each job is listed separately with its associated pay rate, hours, and totals.

👔 Employees by Job — Example

This section breaks down each employee’s payroll totals by job type — useful for multi-role employees who worked in different positions during the pay period.

This section is especially useful for multi-role employees who switch between positions during the week.

Totals by Job

Use Job Totals to quickly review what your individual job costs where

Job Totals includes:

• Job – Each role configured in NX (e.g., Server, Bartender, Support, Trainer). 
• Pay Rate – The standard hourly rate associated with that job. 
• Regular Time / Overtime – Total hours worked by all employees in that role. 
• Card Tips / Declared Tips – Total tips earned by all employees under that job type. 
• Total Pay – Combined total wages paid for that position.

🧮 Job Totals — Example

The Job Totals section summarizes total payroll data for each job type across all employees.

It’s especially helpful for analyzing labor distribution by role — showing how much time and pay were spent in each department or position during the reporting period.

🧮 Totals and Summary

At the end of the report, NX provides grand totals across all employees and job types.

This gives you a complete view of:

Total hours worked Total wages earned Total tips reported

It’s the perfect summary to verify labor costs before exporting to payroll.

✅ How to Use This Report

• Review payroll before submission: Check hours, wages, and tips for accuracy. 
• Track labor by department: Use the Totals by Job section to see where your labor dollars are going. 
• Identify multi-role employees: Use the Totals by Employee/Job section to ensure pay rates are correctly applied. 
• Export or share: Export the report to PDF or CSV for recordkeeping or submission to your payroll provider.

⚠️ Tips

• If an employee’s hours or wages look off, double-check their clock-in and clock-out times in the Time Clock screen. 
• Always verify your pay period settings before running the report to avoid missing data. 
• You can hide unnecessary sections for faster loading and easier review.

🧩 Summary

The Payroll Report in NX is your all-in-one view of labor activity, wages, and tips.

By offering detailed, employee-level data alongside grouped summaries, this report helps ensure payroll accuracy and gives managers the insights needed to manage labor costs effectively.

Run it for any pay period, choose which sections to include, and filter by labor group or job — NX makes payroll reporting simple, flexible, and transparent.