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Master Your Shift Data: Complete Guide to the Labor Audit Report

Updated

Master Your Shift Data: Complete Guide to the Labor Audit Report ⏱️📊

Managing payroll, tracking break compliance, and keeping an accurate paper trail for labor costs is crucial to running a profitable restaurant! With the Labor Audit Report in NX Restaurant POS, you get a complete shift-by-shift record of every single time card—giving you complete transparency into time punches, breaks, overtime, sales, tip distribution, and edit histories. 🚀
 

What is the Labor Audit Report? 🤔

The Labor Audit Report provides an itemized, shift-by-shift breakdown of your store's labor activity for any selected pay period. Instead of looking at high-level payroll totals, this report reveals the exact clock-in/out timestamps, break durations, sales performance, tip pool movements, and manager edits behind every time card.

 

Key Columns & Report Sections 🔍

The Labor Audit Report organizes shift data into detailed, digestible sections:
 

1. Time Card Summary 🕒

Provides one summary row per shift worked:
  • Employee & Job: Name of the staff member and their clocked-in role.
  • Timestamps: Exact clock-in and clock-out times.
  • Hours Breakdown: Regular hours, overtime hours, and total break minutes.
  • Sales & Tips: Net sales generated and net tips earned during that specific shift.
  • Edited Status: Displays a clear Yes (N) or No badge so you can spot modified time cards at a glance!

2. Break Detail ☕

Tracks rest and meal breaks taken during each shift:
  • Break Type & Duration: Identifies the break and displays exact start/end times.
  • Pay Status: Indicates whether the break was paid or unpaid.
  • Compliance Status: Highlights whether the break was Satisfied or Violated against your venue's labor rules.

3. Overtime Detail 📈

Isolates shifts that triggered daily, double, or weekly overtime thresholds:
  • Overtime Buckets: Breaks down regular hours alongside individual overtime tier hours.
  • Total Overtime Pay: Shows total overtime labor cost for that shift.
    • (Note: Shifts with zero overtime are automatically hidden to keep your report clean!)

 

4. Sales Detail 🍔

Connects shift labor directly to front-of-house sales performance:
  • Displays order count, guest count, net sales, average check size, average guest spend, void totals, and applied discounts for that server's shift.

5. Tip Pool Detail 💰

Tracks tip contributions and payouts for servers and support staff:
  • Details cash tips, card tips, declared tips, tips paid into the pool, tips received from the pool, net pool result, retained tips, and gratuities.

6. Edit History 📝

Provides a transparent audit trail for time card adjustments:
  • Shows who made an edit, when it was made, which field changed (clock-in, clock-out, job, or notes), the original value, the updated value, and the manager's reason for the correction.
  • Displays "No edits recorded" if the time card was never modified.

When to Use the Labor Audit Report 💡

Here are a few common scenarios where pulling a Labor Audit report saves time and settles questions:

 

Scenario 🎯Where to Look 🔍What You'll Learn 💡
An employee's payroll total looks higher than expectedTime Card Summary & Overtime DetailIdentify the exact shift that triggered overtime hours and see which tier kicked in.
A server disputes their tip payoutTip Pool DetailReview what they contributed to the pool versus what they received back.
Investigating a corrected clock-out timeEdit HistorySee who edited the card, the original punch, and the reason provided.
Confirming labor compliance for an auditBreak DetailInstantly verify whether meal and rest breaks were satisfied or violated.
Comparing labor costs against salesTime Card SummaryView net sales side-by-side with hours and overtime for that same shift.

Step-by-Step: How to Run the Report ⚙️

  1. Navigate to Labor Reports:Access manager reports.
    1. Log into NX Portal, navigate to Reports in the main menu, and select Labor Audit.
  2. Select Pay Period:Choose your date range.
    1. Pick the pay period or custom date range you wish to audit.
  3. Analyze Shifts:Review shift details.
    1. Click on any employee row to expand their shift details, break logs, sales totals, or edit history!

 

Need Help? Troubleshooting Common Questions ❓

  • ❓ Why doesn't an employee appear in the Overtime Detail section?
    • The Overtime Detail section only lists shifts that actually crossed daily, double, or weekly overtime thresholds. If an employee worked normal hours, their shift will only appear in the main Time Card Summary section.
  • 🔴 Why does a time card show a break violation?
    • Break violations occur when a break is taken too late, ended too early, or missed entirely based on your venue's configured labor rules. Review the exact timestamps in the Break Detail section.
  • 💬 Still Need Assistance?
    • Reach out to NX Restaurant Support or consult your store manager for quick guidance on interpreting your labor reports! 🌟
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