Inventory Help Center

Welcome to the NX Inventory guide. Inventory ties your ingredients to your menu so stock draws down automatically as orders come in, dishes are marked unavailable before you run out, and you always know your true food cost — with Nexy, NX's built-in AI assistant, handling the setup and paperwork for you.

These articles are written in the order you'll set things up and use them. If you're brand new, start with Getting Started and work down.

Getting started

• Getting Started with Inventory — what it is, how it's organized, and how to turn it on.

Set up your foundation

• Units of Measure — set up units and let Nexy fill in conversions.
• Categories & Storage Locations — organize your items.
• Vendors — add your suppliers.
• Inventory Items — add ingredients, units, costs, and vendor pack sizes.
• Recipes & the Recipe Builder — build recipes so stock depletes and cost calculates.
• Ingredient Tracking & Auto-86 — turn on live depletion and automatic sold-out.

Day-to-day operations

• Counting Inventory — run count sheets.
• Logging Waste — record spoilage and comps.
• Purchase Orders & Receiving — order stock and receive deliveries.
• Invoices — upload or email invoices and let Nexy read them.
• Substituting an Ingredient — swap one product for another safely.

Insights & maintenance

• Reports & Dashboards — variance, food cost, and maintenance.

Help

• FAQ & Troubleshooting — quick answers to common questions.

A note on words you'll see

• Enterprise refers to your whole account across all locations. Things set up at the Enterprise level are shared by every venue.
• Venue refers to a single location.
• Nexy is NX's AI assistant. Anywhere you see a ✨ Nexy Suggest button, Nexy will propose an answer for you to review and confirm.